Crown Records Management Limited
iSource and licenceOfficial record from Companies House. Governance Register calculates the connections.Register edition compiled 8 November 2026.Contains public sector information licensed under the Open Government Licence v3.0.How we handle dataOverview
Crown Records Management Limited's network
4 people6 organisationsExplore in 3Di3 listed on the board plus 1 company secretary. 6 organisations share a board member with this company.The large node is Crown Records Management Limited. The map shows two steps out from the public record. Hover a node to focus its connections; click one to open it.The board
3 listed + 1 company secretaryiDirectors and secretaries as filed at Companies House.| Name | Role | Since | On the board |
|---|---|---|---|
| Jonathan Charles Mortimer | Director | 2023 | 2y 11m |
| Stephen Hardie | Director | 2018 | 7y 11m |
| Barry Anthony Koolen | Director | 2011 | 15y 8m |
| Francis Vivian Hopping | Company secretary | 2018 | 7y 11m |
Recent news and events
From the public record
- 31 December 2025Accounts made up to this dateCompanies House company file
- 11 December 2025Confirmation statement made up to this dateCompanies House company file
Appointments, resignations and filings held in the Companies House data, and insolvency notices from The Gazette (Open Government Licence v3.0).
Public contracts won
iFrom Contracts Finder and Find a Tender, the UK Government's public procurement notices, under the Open Government Licence v3.0. Contracts are matched to this organisation by company number, charity number or exact name and postcode, never by fuzzy name. For a company, contracts awarded to companies it owns through Companies House ownership data are included and labelled. A value shown as not stated is one the notice does not give (or gives as 0 or 1). Every contract links to its source notice.1 contract · £60,000 total published value
- iSource: Contracts FinderPublished by Crown Commercial Service (Contracts Finder). Notice 6fc357f1-d868-4ebc-afe2-d9a60cd2a6cf. Awarded 30 Sep 2025. Open Government Licence v3.0.View the notice on Contracts Finder ↗
- Buyer
- NHS England
- Value
- £60,000
- Awarded
- 30 Sep 2025
WhatThird-party secure archive storage for inherited legacy records for FY2024/2025 - Direct Award under ESPO Framework Lot 2
Board
Current officers
3 + 1 company secretaryiOccupation and nationality are held for only some companies and are not held for this one. Other boards counts directorships that are current in the Companies House officer data; it does not say whether the people are the same without a matching date of birth, and is not proof of any link between the companies.| Name | Role | Appointed | Other boards |
|---|---|---|---|
| Barry Anthony Koolen | Director | 18 February 2011 | 13 other current boards |
| Stephen Hardie | Director | 4 December 2018 | 13 other current boards |
| Jonathan Charles Mortimer | Director | 1 December 2023 | 13 other current boards |
| Francis Vivian Hopping | Company secretary | 4 December 2018 | No other current boards on our record |
Source: Companies House officer data (appointments and resignations). Contains public sector information licensed under the Open Government Licence v3.0.
Former officers
10 listed, latest first| Name | Role | Appointed | Left |
|---|---|---|---|
| Robert James Foote | Director | 30 September 2004 | 1 December 2023 |
| David Stanley Muir | Director | 1 January 2006 | 4 December 2018 |
| Stephen Hardie | Company secretary | 22 February 2013 | 4 December 2018 |
| James Edward Thompson | Director | 11 December 1995 | 21 March 2016 |
| Narindra Ganesh | Company secretary | 2 March 2011 | 22 February 2013 |
| Thelma Maxine Lee | Director | 1 November 2006 | 18 February 2011 |
| Ian Malcolm Morey | Company secretary | 2 May 2000 | 30 September 2004 |
| Ray Dasilva | Director | 4 January 2001 | 11 December 2002 |
| Steven Brown | Director | 2 May 2000 | 4 January 2001 |
| Ronald Ferguson Davidson | Company secretary | 11 December 1995 | 2 May 2000 |
When board seats may change
iTime on the board since appointment. Many boards cap service at 6 to 9 years, so long-serving seats are the ones most likely to change.Who is on the board
iCounted from the dated Companies House officer record: the current directors only, past directors excluded.How this board is put together, from the Companies House officer record and Charity Commission trustee records - deterministic, no AI.3 directors on the board
- Jonathan Charles Mortimer Director · appointed 2023
- Stephen Hardie Director · appointed 2018
- Barry Anthony Koolen Director · appointed 2011
Directors past 6 years
- Stephen Hardie Director · appointed 2018
- Barry Anthony Koolen Director · appointed 2011
First-time vs portfolio directors
Portfolio (3)
- Jonathan Charles Mortimer Director · appointed 2023
- Stephen Hardie Director · appointed 2018
- Barry Anthony Koolen Director · appointed 2011
Where else this board sits
The charitable fields these directors govern in elsewhere, by Charity Commission classification. Excludes this company and any charity it is the legal face of.
The sectors these directors govern in elsewhere. This company, and any charity it is the legal face of, are excluded - counting them would just tell you what you are already looking at.
Gaps to watch
- Several long-serving directors could step down together
Where to look Suggested search: succession planning for long-tenured seats.
Network
Network
iThe large node is Crown Records Management Limited. Red nodes are organisations, white nodes are people. Dashed links are historical or inferred. Dashed blue-grey links are company secretaries. Click any node to explore.Most connected
Working out who is most connected...
Finances
Financial history
6 years heldiHover over the chart, or focus it and use the left and right arrow keys, to read each year. Every figure is also in the table.Scroll sideways to see every column.
| Year ending | Accounts | Turnover | Profit or loss | Net assets | Total assets less current liabilities | Cash | Employees |
|---|---|---|---|---|---|---|---|
| 31 December 2025 | FRS102 | Not reported | Not reported | -£63.19m | £35.45m | £2.22m | 115,000 |
| 31 December 2024 | FRS102 | Not reported | Not reported | -£64.82m | £33.28m | £2.27m | 116,000 |
| 31 December 2023 | FRS102 | Not reported | Not reported | -£55.77m | £13.53m | £64.00k | 135,000 |
| 31 December 2022 | FRS102 | Not reported | Not reported | -£53.42m | £19.82m | £3.37m | 136 |
| 31 December 2021 | FRS102 | Not reported | Not reported | -£41.64m | £24.31m | £1.64m | 129 |
| 31 December 2020 | FRS102 | Not reported | -£181.00k | -£39.25m | £26.02m | £767.00k | 135 |
- Absent is not zero. A figure shown as Not reported was not given in the accounts we hold. Small and micro companies do not have to file a profit and loss account, so turnover and profit are usually absent for them.
- Accounts for years ending in 2025 and 2026 are still being filed, so the newest years may be missing.
- Employees, cash and net assets are shown as Not shown when the filed figure is not possible (for example a negative headcount or negative cash).
Definitions
- Total assets less current liabilities
- Fixed assets plus current assets, minus what the company owes within a year. It is not total assets: cash can be larger than this figure when the company owes a lot in the short term. Where a filing does not give it, the table marks the fixed-assets figure used instead.
- Net assets
- What the company owns minus everything it owes. Also called shareholders' funds.
- Turnover
- Sales for the year. Only larger companies report it.
- Accounts
- The accounting framework named in the filing (for example FRS 102). Not stated means the filing does not say.
Source: Companies House accounts (iXBRL and XBRL), ten most recent years held, read by Governance Register from the monthly bulk accounts files. Contains public sector information licensed under the Open Government Licence v3.0.
Key dates and compliance
- Accounts category
- GroupAccounts for a group of companies.
- Accounts last made up to
- 31 December 2025
- Next accounts due
- 30 September 2027 Not yet due
- Confirmation statement last made up to
- 11 December 2025
- Next confirmation statement due
- 25 December 2026 Due in 42 days
- Charges (secured loans)
- 2 charges registered, 1 outstanding, 0 part satisfied, 1 satisfied
Filing history at Companies House (opens in a new tab)
Source: Companies House company file (1 October 2026) and, for new companies, the Companies Act timetable. Contains public sector information licensed under the Open Government Licence v3.0.
About
About this company
Companies House (opens in a new tab)- Company number
- SC162101
- Company type
- Private limited company
- Status
- Active
- Jurisdiction
- Scotland
- Incorporated
- 11 December 1995
- Registered office
- Cullen Square,Deans Road, Deans Industrial Estate, Livingston, West Lothian, EH54 8SJ
- Nature of business (SIC)
- 82990 Other business support service activities n.e.c.
- Latest accounts
- 31 December 2025 (group)
Source: Companies House company file of 1 October 2026. Contains public sector information licensed under the Open Government Licence v3.0.
Key dates and compliance
- Accounts category
- GroupAccounts for a group of companies.
- Accounts last made up to
- 31 December 2025
- Next accounts due
- 30 September 2027 Not yet due
- Confirmation statement last made up to
- 11 December 2025
- Next confirmation statement due
- 25 December 2026 Due in 42 days
- Charges (secured loans)
- 2 charges registered, 1 outstanding, 0 part satisfied, 1 satisfied
Filing history at Companies House (opens in a new tab)
Source: Companies House company file (1 October 2026) and, for new companies, the Companies Act timetable. Contains public sector information licensed under the Open Government Licence v3.0.
Same registered address
6iMatched on postcode and first line of the registered office, from the company file of 1 October 2026. A shared address is not evidence that companies are connected.6 companies are registered at this address.
Same sector and place
81iThe list starts with a sample; Show all lists every one. Matched on the main business code and postcode district, from the company file of 1 October 2026. Same sector and district is not evidence of any connection.81 other active companies have the same main business code (82990 Other business support service activities n.e.c.) and a registered office in the EH54 postcode district.
- Geeksdane Logistics Ltd
- Braveheart Tours Ltd
- Zarnisha UK Limited
- Scott Events Ltd
- HSL International Limited
- CMI Plumbing & Heating Ltd
Showing 6 of 81Show moreShow fewerShow all 81 →
Recent news and events
From the public record
- 31 December 2025Accounts made up to this dateCompanies House company file
- 11 December 2025Confirmation statement made up to this dateCompanies House company file
Appointments, resignations and filings held in the Companies House data, and insolvency notices from The Gazette (Open Government Licence v3.0).
Ownership
Group structure
This company is not part of a larger ownership group in our records: no holder of a majority of it is on the active Companies House record, and it holds no majority of another UK company.
People with significant control
1| Name | Control | Notified | Ceased |
|---|---|---|---|
| Mrs Sally Anne Barrington ThompsonPerson · British |
| 1 January 2017 | Current |
1 current controller and 0 former. Addresses and birth details are not shown.
Source: Companies House people with significant control data, snapshot of 1 October 2026. Contains public sector information licensed under the Open Government Licence v3.0. Companies are linked to their page where the name matches an owner company in our ownership graph.
Companies it controls
iNo other company in our records lists this company as a person with significant control.From the people with significant control data of the companies in the Companies House company file.